Team Headshot Preparation Guide

Thank you for scheduling team headshots with us.

Our goal is to create consistent, polished portraits that represent your organization with clarity and professionalism — while keeping the process efficient for everyone involved.

Please share the following guidelines with your team prior to the session.

Before the Session

Confirm Image Use
Let us know how the images will be used (website, LinkedIn, marketing materials, proposals, press, etc.). If your organization has brand or submission specifications, please provide them in advance.

Stay Rested & Hydrated
Encourage team members to get a good night’s sleep and hydrate the day before. It noticeably improves skin tone and energy in the final image.

Arrival Timing
We will operate on a scheduled rotation.
Team members should arrive at their assigned time — not earlier than 10 minutes prior — to maintain efficiency.

Wardrobe Guidelines

For cohesive team imagery, consistency matters.

We recommend aligning around one of the following:

• Formal business (jackets and ties / blazers)

• Modern business (jackets without ties, professional blouses)

• Business casual (collared shirts, knit layers, structured tops)

If your team is unsure which direction to choose, we’re happy to advise in advance.

General Clothing Recommendations

• Solid colors photograph best

• Avoid bold patterns, large logos, or distracting graphics

• Clothing should fit well — especially around the shoulders and neckline

• Garments should be pressed and in excellent condition

• Avoid pure white worn alone (it can overpower the image)

If possible, bring one alternate option.

For Men

Recommended options:

• Suit jacket, dress shirt, tie

• Jacket with open collar

• Dress shirt (darker than skin tone if worn without jacket)

Avoid:

• White dress shirt worn alone

• Shirts that gap at the collar

• Wrinkled jackets or overly shiny fabrics

For Women

• Solid colors are preferred

• Avoid large prints or busy patterns

• Choose necklines that frame the face cleanly

• Consider sleeve length (sleeveless draws attention to shoulders/arms)

• Avoid bright white worn alone

Keep styling polished but understated. The focus should remain on expression and presence.

Jewelry & Accessories

• Keep jewelry simple and minimal

• Avoid statement pieces that distract

• Consider whether visible piercings align with company standards

The image should represent both the individual and the organization.

Grooming

Because headshots are close-up portraits, small details are noticeable:

• Trim stray eyebrow or facial hair

• Check for visible nose hair

• Men: check open-collar shirts for visible chest hair

Hair & Makeup

• Natural, clean makeup photographs best

• Avoid heavy shimmer or high-gloss finishes

• Do not experiment with new products just before the session

• If scheduling a haircut, allow a few days for it to settle

Please arrive camera-ready with hair styled and makeup applied.

What to Expect During the Session

• Each team member will be guided through simple, professional posing

• Images are reviewed live for consistency and quality

• The process is designed to be efficient while maintaining high standards

Our goal is to ensure your team’s portraits feel cohesive, confident, and aligned with your brand.

If you have any questions before the session, please contact us directly.